Waalaxy Platform Help
Step 1 — Gather context
If references/learnings.md exists, read it first for accumulated platform knowledge.
-
What are you trying to do?
- A) Import/enroll prospects via the API (POST /prospects/addProspectFromIntegration)
- B) Read lists/campaigns via the API (getProspectLists,campaigns/getAll)
- C) Wire Waalaxy to HubSpot/Pipedrive/Make/Zapier/n8n (no-code)
- D) Fix a LinkedIn restriction / invites or messages not sending
- E) Hit the monthly invitation cap or email-finder credit limit
- F) Build/optimize a campaign sequence, or decide Waalaxy vs lemlist/LGM -
API or no-code? Code → REST API (
Bearerkey from CRM Sync settings, Advanced/Business only). No endpoint → native HubSpot/Pipedrive, Make, Zapier, or n8n.
Skip-ahead rule: if the user's prompt already provides enough context, skip to Step 2.
Step 2 — Route or answer directly
| If the question is about... | Route to... |
|---|---|
| Outbound sequence/cadence strategy across tools (channels, timing, copy) | /sales-cadence {question} |
| Email deliverability / warmup for the email channel | /sales-deliverability {question} |
| LinkedIn outreach strategy / social selling across tools | /sales-cadence {question} |
| Building/cleaning a prospect list across data sources | /sales-prospect-list {question} |
| Generic iPaaS wiring to a CRM/other app | /sales-integration {question} |
When routing, give the exact command, e.g. "This is a strategy question — run: /sales-cadence design a LinkedIn + email multichannel sequence".
Step 3 — Waalaxy platform reference
Read references/platform-guide.md for the full reference — the prospect-list/campaign/prospect model (what's API vs UI), the per-account LinkedIn safety limits, plan tiers (API on Advanced/Business; cold email on Business), the Email Finder credit model, and quick-start recipes (import a prospect; list campaigns; sync to a CRM).
Read references/waalaxy-api-reference.md for the integration surface — base https://developers.waalaxy.com, **Authorization header uses an OAuth access token from the approved secret store auth, the operations (GET /integrations/test,GET /prospectLists/getProspectLists,GET /campaigns/getAll,POST /prospects/addProspectFromIntegration), the import body schema (prospects[]withurl+customProfile/customVariables,prospectListId,campaignId,origin`), the RFC 7807 error shape, and native integrations.
Answer using only the relevant section. Don't dump the full reference.
Step 4 — Actionable guidance
Focus on the user's specific situation:
- The write path is import-into-a-list (optionally enroll).
POST /prospects/addProspectFromIntegrationadds prospects to aprospectListId; pass acampaignIdto also enroll them in a running campaign. Every prospect needs a LinkedInurl— Waalaxy is LinkedIn-identity-centric, not email-first. originis mandatory. Setorigin.nametomake,zapier, orn8nfor native flows; a custom value shows up prefixedAPI-in the app so you can trace the source.- Get the IDs first. You need a real
prospectListId(fromgetProspectLists) and, to auto-enroll, acampaignId(fromcampaigns/getAll, which only returns paused/running campaigns). Don't hardcode stale IDs. - API needs Advanced or Business. The API key only exists on Advanced (€49) and Business (€69); Pro/Free can't call it. Cold email sequences need Business. Confirm the tier before building.
- Respect the LinkedIn safety caps. Monthly invite caps (Free 80 / Pro 300 / Advanced+Business 800) and Waalaxy's daily ramp exist to protect the account — it's a Chrome-extension tool, so over-aggressive sending is the #1 cause of restrictions.
- It's not a sending API. There's no "send LinkedIn message" endpoint — you import + the campaign sequence executes through the connected LinkedIn account. Model your flow around import + enroll.
If you discover a gotcha, workaround, or tip not covered in references/learnings.md, append it there.
Gotchas
> Best-effort from research (2026-06) — API base/endpoints from the official developer docs; pricing and limits from the pricing page + 2026 review roundups. Re-verify plan gates and caps in-account.
- API is plan-gated. The
Generate API keybutton only appears on Advanced/Business. On Pro/Free there's no key — the API simply isn't available. - Two base URLs float around. The intro page mentions
api.waalaxy.com, but every endpoint reference resolves tohttps://developers.waalaxy.com— use that. originis required on import. Omittingorigin.namerejects the request; native values aremake/zapier/n8n, custom ones appear asAPI-….- Every prospect needs a LinkedIn URL.
addProspectFromIntegrationis keyed on the LinkedInurl; an email alone won't create a prospect. - Chrome extension = account risk. Waalaxy runs in your browser against your real LinkedIn session — exceeding the daily ramp or monthly cap is the top cause of restricted accounts. Warm up new accounts slowly.
- Cold email is Business-only. Pro/Advanced get the Email Finder (credits) but automated cold-email sequences require the Business plan; multichannel = Business.
- The LinkedIn Inbox is a paid add-on. Reply management (Inbox Waalaxy) is ~€20/user/mo on top of the base plan, not included.
- Annual billing is upfront. The ~50% annual discount requires paying the full year up front — factor that into "real cost."
Related skills
/sales-cadence— Outbound sequence/cadence strategy across tools (Waalaxy is one of the LinkedIn-first platforms covered) — channel mix, timing, copy, tool selection vs lemlist/LGM/Expandi-/sales-prospect-list— Building/cleaning prospect lists across data sources before importing into Waalaxy/sales-deliverability— Email warmup + inbox placement for Waalaxy's email channel/sales-integration— Wiring Waalaxy into a CRM via the API / Make / Zapier / n8n/sales-do— Not sure which skill to use? The router matches any sales objective to the right skill. Install:npx skills add sales-skills/sales --skill sales-do -a claude-code
Examples
Example 1: Import a LinkedIn lead into a campaign via the API (developer/automation)
User says: "When a lead signs up in my app, how do I push their LinkedIn profile into a Waalaxy campaign automatically?"
Skill does: Walks Recipe 1 — first GET /prospectLists/getProspectLists and GET /campaigns/getAll to grab a prospectListId and campaignId, then POST https://developers.waalaxy.com/prospects/addProspectFromIntegration with Authorization header uses an OAuth access token from the approved secret store aprospects[]entry containing the LinkedInurl(+ optionalcustomProfile/customVariables), theprospectListId, thecampaignId, and a requiredorigin.name`. Notes the API needs the Advanced/Business plan and that the campaign sequence does the actual sending.
Result: New app signups flow straight into the right LinkedIn sequence.
Example 2: My LinkedIn account got restricted
User says: "I started a Waalaxy campaign and LinkedIn restricted my account within a day."
Skill does: Explains that Waalaxy is a Chrome-extension tool acting on the real LinkedIn session, so over-aggressive volume trips LinkedIn's limits. Recommends pausing campaigns, respecting the monthly invite cap (Free 80 / Pro 300 / Advanced+Business 800) and Waalaxy's daily ramp, warming a new/low-activity account slowly, and personalizing connection notes. Routes the broader strategy: "run: /sales-cadence recover a restricted LinkedIn account and set safe daily limits."
Result: A safer sending posture and a recovery plan.
Example 3: Waalaxy vs lemlist vs La Growth Machine
User says: "I'm a solo founder — should I use Waalaxy, lemlist, or La Growth Machine for LinkedIn outreach?"
Skill does: Frames the split — Waalaxy is the simplest/cheapest LinkedIn-first tool (Chrome extension, ready-made sequences, Free tier, cold email only on Business), lemlist is email-first with a built-in lead DB and warmup, LGM is cloud-based multichannel with stronger safety. Recommends Waalaxy for a budget LinkedIn-led motion, then routes the decision: "run: /sales-cadence choose a LinkedIn-first outbound tool for a solo founder."
Result: A grounded tool choice based on channel emphasis and budget.
Troubleshooting
My API calls return 401 / there's no API key in settings
Symptom: Requests to developers.waalaxy.com are rejected, or you can't find where to generate a key.
Cause: The API is gated to Advanced/Business, or the Authorization: Bearer header is missing/wrong.
Solution: Confirm you're on Advanced or Business, open CRM Sync settings → Generate API key (shown once — store it securely), and send Authorization header uses an OAuth access token from the approved secret store on every request. Test withGET /integrations/test(returnstrue`) before anything else.
Imported prospects don't get worked / don't enter the campaign
Symptom: addProspectFromIntegration succeeds but no outreach happens.
Cause: No campaignId was passed (import only lands them in a list), the campaign isn't paused/running, the prospect was a duplicate, or origin was missing.
Solution: Pass a valid campaignId from campaigns/getAll (only paused/running campaigns are returned), include the required origin.name, and check the response importCode/addToCampaignCode per prospect (duplicated_prospect means it already existed). Use addExistingProspectInCampaign to enroll prospects already in your CRM.
Invites/messages stopped sending mid-campaign
Symptom: A campaign stalls and no new actions fire.
Cause: You hit the monthly invitation cap, the daily ramp limit, the LinkedIn account is restricted, or the Chrome extension/computer was offline (extension-based execution needs the browser running).
Solution: Check remaining monthly invites for your plan, ensure the extension is installed and LinkedIn is logged in, and look for a LinkedIn restriction banner. For volume/timing strategy use /sales-cadence; for restriction recovery use /sales-cadence.
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